No matter what position or status you held right now, all of us works and live with the same constraint: time. We usually start to realise the importance of time management as we get older, and oftentimes it seems as though there’s not enough time in the day to get everything done. So to better manage our time, who is more credible to give advice other than the super busy CEOs of the world? SO here we gave you some tips, based on the collections of sage advices of successful CEOs on how they manage their time and get the most important things done.
1. Get into the minimalist mindset
When it comes to working, most of your job descriptions will require some form of multitasking. However, trying to do everything at the same time is actually killing productivity and potentially lowers your chance of optimum result. Successful executives are now fighting to streamline their work in order to pay more attention to the things that matter. Some CEO allocates a maximum time between one to two hours for their meetings and only discuss on one topic that urgently needs to be tackled. Therefore, meeting time is cut short and more solutions will come up to solve issues. Some CEOs also opt out from unnecessary meetings and TV watching as they can save five to ten hours of their day for more important tasks.
2. Get energized throughout the day
Now that the average human being sits too much, Harvard Business Review dubbed our sitting habit as the smoking of our generation. Constantly moving our body is vital to our health and our capability to be more productive. But fret not, there’s many exercise hacks out there such as the seven minutes workout that has been scientifically proven to bring significant benefit to our body. Instead of having a one-on-one meeting in a coffee shop, consider taking a walk somewhere to have a discussion. Ask for a standing desk or walking desk to reduce the risks of heart disease and remember that your mental rhythm is important as well according to Daniel.H.Pink, author of When: The Scientific Secrets of Perfect Timing. The gist is that there’s a time when our mind is at its optimal state and that is when you should work on your priorities. He suggested tracking your energy level throughout the day for one week, and observed which timing is your optimum time and which one isn’t.
3. Wake Up Earlier
If you always feel like there’s not enough time in the day, why not try waking up earlier? Plenty of researches have shown that early morning hours can be the most productive time of the day, although it does not necessarily works for everyone. Daniel H.Pink said that night owls have their most productive time at night whereas larks will have their most productive time in the morning. Maybe start small by setting your alarm clock 20-30 minutes earlier until your body adjust to the new habit.
4. Put aside time to think
Jeff Weiner, CEO of LinkedIn, said that putting aside a specific time to think is invaluable because it puts you in a position where you can see the bigger picture and actively set your course rather than respond to every little crisis. It aids Weiner make decision on where to invest his energies, and to engage in clear-headed decision-making. Putting aside this special time will also encourage you to not only thinking strategically and proactively in the long term but also thinking about what matters are urgent versus important.
All of our work activities are not of equal value, and being strategic means that you should differentiate between high-priority work and less important ones. Additionally, being strategic means that you should have a specific, measurable goals as well as time allocation for the activities that will advance those goals. One easy way is to identify one priority task you should accomplish every day and begin your day with that task. Or, you could opt for the old-fashioned things-to-do list in priority order from most important to least important.
However, some CEOs swear by things-to-do lists whereas individual like Bill Gates avoids them. The takeaway is that not every technique is going to work for everyone and what matters is to find that time-management tools that works for you. Go and dare to experiment with strategies and customize them according to your needs.